Privacy Policy

Honda Sun Co., Ltd. and Honda R&D Sun Co., Ltd. (referred to collectively as “Companies” or individually, where specified, as “Company hereinafter) shall recognize the importance of personal information provided to the Companies; comply with the provisions of the Act on the Protection of Personal Information and related laws and regulations; establish the following Privacy Policy as a basic policy for protecting personal information and thoroughly inform all officers and employees thereof; and strive to protect personal information.

The Companies shall continuously review and improve this Privacy Policy. The Companies will announce any revisions of this Privacy Policy on this web page.

The Companies shall acquire personal information by fair and legitimate means.
The Companies shall specify the purposes of using personal information as specifically as possible and explicitly state, notify of, or disclose these purposes to the individuals in question.
The Companies shall refrain from using personal information for any purpose other than the purposes explicitly stated, notified of, or disclosed to the individual without the individual’s consent.
The Companies shall properly manage personal information by taking appropriate measures to prevent the dispersion, loss, alteration, or leakage of personal information.
The Companies shall respond in good faith to inquiries from individuals concerning their personal information in accordance with laws and regulations.

Handling of personal information

1. Purposes of using personal information

The Companies shall use personal information they acquire solely within the scope of the following purposes.
Note, however, that the Companies shall use personal information for which they have explicitly stated or notified of specific usage purposes separately when acquiring the information solely within the scope of said usage purposes.

＜Usage purposes of Honda Sun＞

(1) Provision of goods and services provided by the Company (Honda Sun)
(2) Provision of materials (catalogues, brochures, etc.) for goods and services provided by the Company and information provision via telephone, facsimile, email, etc.
(3) Provision of after-sales service for goods and services provided by the Company
(4) Surveys and analyses for planning, manufacture, sale, and marketing of goods and services provided by the Company
(5) Responses to visitors and surveys such as questionnaires after visits and analyses
(6) Responses related to a series of recruitment procedures, including inquiries concerning the recruitment of employees and employee selection and posting
(7) Communicating to customers and business partners as part of the Company’s business activities and payments and credit and debt management
(8) Other management and responses required for the performance of the Companies’ business activities

＜Usage purposes of Honda R&D Sun＞

(1) Research and development of goods and services provided by the Company (Honda R&D Sun)
(2) Responses to visitors and surveys such as questionnaires after visits and analyses
(3) Responses related to a series of recruitment procedures, including inquiries concerning the recruitment of employees and employee selection and posting
(4) Communicating to customers and business partners as part the Company’s business activities and payments and credit and debt management
(5) Other management and responses required for the performance of the Company’s business activities

2. Joint use

Honda Sun may use the following personal information jointly with another party to increase the efficiency of its operations:

＜Information on visitors, job applicants, customers, and business partners＞

(1) Jointly used personal information items: Name, gender, address, telephone number, email address, and information concerning or obtained from visit, recruitment procedures, or transaction

(2) Party involved in joint use: Honda R&D Sun

(3) Usage purposes of party involved in joint use: The aforementioned usage purposes (2), (3), (4), and (5) of Honda R&D Sun Co., Ltd.

(4) Name of party responsible for managing jointly used personal information: Honda Sun Co., Ltd.

(5) Methods of acquiring personal information: Orally (interview, telephone, etc.), in writing (including those by electromagnetic recording, such as website input forms), etc.

Honda Sun shall use the following information jointly with another party to provide goods and services to customers and increase the efficiency of its operations:

＜Information concerning customers of racing wheelchairs>

(1) Jointly used personal information items: Name, gender, address, telephone number, and email address of a purchaser or user of a racing wheelchair or wheel or other component; information concerning the purchase or use of a racing wheelchair (model number, specifications, etc.); and information concerning services and repair records (nature of repair, result, source of failure, etc.)

(2) Party involved in joint use: Honda Motor Co., Ltd.

(3) Usage purposes of party involved in joint use

Planning, development, manufacture, and sale of racing wheelchairs
Confirmation and analyses of the status of responses to customers by the company selling racing wheelchairs
Provision of information on goods, services, corporate activities, and technologies of Honda Motor (including notices of events or campaigns)

(4) Name of party responsible for managing jointly used personal information: Honda Sun

(5) Methods of acquiring personal information: Orally (interview, telephone, etc.), in writing (including those by electromagnetic recording, such as website input forms), etc.

3. Disclosure and provision to third parties

The Companies (Honda Sun and Honda R&D Sun; the same applying hereinafter) shall refrain from disclosing or providing personal information acquired to any third party without the consent of the individual in question; provided, however, that this shall not apply in the following cases:

(1) cases requiring disclosure to protect human life, health, or property in which it is difficult to obtain the individual’s consent;
(2) cases in which the disclosure of personal information is required by laws or regulations; and
(3) other cases stipulated by laws or regulations.

4. Management of subcontractors

The Companies may entrust their operations to subcontractors within the scope necessary to achieve usage purposes hereunder. If so, the Companies shall appropriately manage the subcontractors by requiring them to appropriately handle personal information provided by the Companies.

5. Security control

The Companies shall establish company rules to prevent the dispersion, loss, alteration, or leakage of personal information acquired; assign staff to be responsible for managing personal information for each department handling personal information; implement security measures in accordance with the Companies’ internal rules; implement enlightenment and education activities for their employees to ensure thorough implementation of the security measures; and oversee subcontractors entrusted with personal information. In this way, the Companies shall make their best efforts to ensure the protection of personal information.

6. Request for disclosure, etc.

When responding to a request for disclosure, correction, cease of use, etc. concerning personal information acquired, the Companies shall respond in accordance with laws and regulations only when they can confirm that the request has been made by the individual or his/her agent, on being informed of the matter in question by the individual or by his/her agent in the form of the document and/or procedures specified by the Companies to safeguard against information leaks to third parties.

Contact for submitting a request for disclosure, etc.

3968 Oaza-kawasaki, Hiji-machi, Hayami-gun, Oita 879-1505
General Administration Division, Honda Sun Co., Ltd.
Telephone: 0977-73-1414 (Hours: Weekdays 9:00 to 12:00 and 13:00 to 17:00)

In response to a request for disclosure, etc., we will send a “Written Request for Disclosure, Correction, Cease of Use, etc. of Personal Information.” Please complete this form, enclose postage stamps equal to 600 yen for shipping and handling, and return by registered mail.
For proof of identity, please enclose any of the following documents (a copy is also acceptable) with the written request.
We will respond in writing.

Requester	Identification document
In the case of the individual in question	Driver’s license (If a change of the name or address is written on the reverse side, send a copy of the reverse side in addition to a copy of the top side.) Extract of family register (only necessary matters, such as address and name) Copy of the certificate of residence (only necessary matters, such as address and name) Other identification card issued by a public agency indicating name and address
In the case of an agent	Identification document of the agent (see the above); for statutory agent, a transcript of the family register (original) If requesting by proxy, a letter of proxy from the individual subject to disclosure (with registered seal certificate (original))

Requester

Identification document

In the case of the individual in question

Driver’s license (If a change of the name or address is written on the reverse side, send a copy of the reverse side in addition to a copy of the top side.)
Extract of family register (only necessary matters, such as address and name)
Copy of the certificate of residence (only necessary matters, such as address and name)
Other identification card issued by a public agency indicating name and address

In the case of an agent

Identification document of the agent (see the above); for statutory agent, a transcript of the family register (original)
If requesting by proxy, a letter of proxy from the individual subject to disclosure (with registered seal certificate (original))

*We cannot respond to requests for disclosure, etc. if otherwise provided by laws or regulations or in cases in which the written request or identification document does not meet requirements.

7. Other

For other questions and complaints about the handling of personal information by the Companies, please submit inquiries below:

3968 Oaza-kawasaki, Hiji-machi, Hayami-gun, Oita 879-1505
General Administration Division, Honda Sun Co., Ltd.
Telephone: 0977-73-1414 (Hours: Weekdays 9:00 to 12:00 and 13:00 to 17:00)

8. For customers in the European Economic Area

Our privacy notice pursuant to Article 13,14 of GDPR for our customers in the European Union
“OUR POLICY ON USING PERSONAL DATA OF OUR CUSTOMERS FROM EUROPE”

Date established: April 1, 2019
Honda Sun Co., Ltd.
(Business operator handing personal information)
Honda R&D Sun Co., Ltd.
(Business operator handing personal information)